BeLuThai Open Vacancy:
Executive Assistant

We are seeking a dynamic and professional Executive Assistant to join our team. This diverse role calls for a proactive, approachable, and enthusiastic individual with a friendly demeanor.

Qualifications:

·        Thai Nationality
·        Bachelor’s Degree or higher
·        Good command of both written and spoken English 
·        Ability to operate PC efficiently literate including Microsoft Office applications, website designing, Adobe applications, and Canva
·        Experience in administrative and/or secretarial work is desirable
·        Sales and Customer Service skills
·        Networking skills
·        Multi-tasking skills
·        Understanding of social media sites
·        Positive and hardworking attitude
·        Willing to work long hours and outside Bangkok (when necessary)
·        Good interpersonal skills, service-minded, organization skills, and mature
·        Ability to work under pressure and solve unexpected problems in an appropriate manner

Package :  Annual bonus, health Insurance and holidays

Job Description
Duties include; but are not limited to
Membership:
-         Manage membership database, updating new members and canceled members
-         Providing information to the members (when required)
-         Update the Member Directory
-         Update new contacts in the database

Accounting:
-         Issue invoice and receipt for membership fees and event fees
-         Keep track of all incomes, expenses, and monthly payments
-         Issue withholding tax documents (when needed)

Event:
-         Prepare yearly event calendar
-         Designing artwork for event invitations
-         Coordinate with venues for event organization
-         Coordinate with beers, wines, and any related suppliers
-         Prepare and send out event invitations and reminders
-         Send confirmation emails to registrants and keep track of all registrants
-         Handle the reception area and attendance list
-         Take photos of the events
-         Plan and run the event program and sequence
-         Coordinate with other chambers of commerce for cooperation (when needed)
-         Conduct a budget report after the event
-         Send thank you and event evaluation emails to registrants and track the record

Website, social media, and newsletters:
-        Monitor and update information on the BeLuThai website, Facebook,  LinkedIn, and Instagram
-         Prepare a weekly newsletter

Ministry of Commerce:
-         Submit Annual Report to the Ministry of Commerce yearly
-         Regularly update the list of members
-         Documents for Board Members’ registration for new or resigned directors 

Administration:
-         Carry out Personal Assistant tasks for the Executive Director
-         General office tasks

Board of Directors Meeting:
-         Schedule date and time for Board Meeting
-         Set up Zoom online meetings for hybrid Board Meetings 
-         Prepare information, documents, and presentations for the Board Meeting
-         Prepare Minutes of Meeting

Internship:
-         Prepare documents for the foreign interns’ visa application
-         Assign tasks for interns and monitor and update the Executive Director 

Interested candidates, please send resume/CV to ed@beluthai.org

About BeLuThai:
The Belgian-Luxembourg/Thai Chamber of Commerce (BeLuThai) is a small but very dynamic chamber comprising of some 100 corporate and individual members. The aim of BeLuThai is to further support market access to and investments in Thailand for Belgian and Luxembourg companies. We provide information and services to our members concerning commerce, industry, finance and investment, and we organize network events and activities relevant to Belgian, Luxembourg and Thai businesses.

Submit your CV here

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